When you have one or more large customers, the number of orders up to a few hundred, if the manual input will require a lot of human costs and the accuracy of the data is very difficult to guarantee.
The electronic data exchange EDI in SAP can realize the trouble of the above problems. Electronic data interchange is a common standard format, which will be transmitted through the communication network, and the data exchange between the electronic computer system of the trading partners. It is a new way of using computer to deal with business. EDI is the information of trade, transportation, insurance, banking and customs, with an internationally recognized standard format, through computer communications network, so that the relevant departments, companies and enterprises to carry out data exchange and processing, and to complete the trade as the center of all business processes.
SAP electronic data exchange has significant advantages in the practical business application:
- quickly and accurately
In the international and domestic trade activities, the use of EDI business, electronic file exchange to replace the traditional paper trade documents (such as orders, invoices, invoices) on the use of unified international standard format file information, the use of electronic means to trade information accurately and quickly from one side to the other, it is developed countries generally adopted the "paperless trade means", the WTO member countries in the future must use and promote the standard trade.
- convenient and efficient
EDI business can be used to combine multiple services, for example, after the production and manufacturing, ordering and inventory, and advanced technology and scientific management as a whole, greatly improving the work efficiency. Safety and reliability in the EDI system each link has established the concept of responsibility, each link on the access of information have a clear sign, confirmed the requirements, in order to facilitate the audit, tracking, testing and provide a reliable guarantee. In the security of EDI system, it has been widely used in the encryption technology to provide security services to prevent traffic analysis, anti counterfeiting, and denial.
Reduce the number of redundant labor, improve the work efficiency. The survey shows that as many as 70% of the data from a computer output will need to be entered into another computer, which is time-consuming and error prone. EDI enables both parties to trade in a more efficient and effective way, greatly simplifying the process of ordering or inventory, so that both parties can make full use of their human and material resources in a timely manner. After the United States DEC company applied to the EDI, so that the inventory period from 5 days to 3 days, the cost of each order has a certain degree of reduction. By EDI can improve the relationship between the two sides of the trade, manufacturers can accurately estimate the amount of future products, freight forwarders can simplify a lot of export paperwork, businesses can improve the efficiency of inventory, greatly improving their competitiveness.
- reduce cost
The EDI system has standardized the information processing procedure, and the information transfer process is not need manual intervention. In the same time, it can improve the reliability of the information, and reduce the cost. Hongkong to the effectiveness of EDI to do statistics, using EDI can improve the commercial file transfer speed of 81%, reduce the cost of file 44%, reduce the loss of 41% of the business losses caused by the loss of 38%, reducing file processing costs.
Reduce the consumption of paper. According to a survey conducted by the United Nations Organization, a trade in import and export, the two sides need to exchange nearly 200 copies of documents and forms, the paper, line text, print and error may cause the total cost of about 7% of the price of goods. According to statistics, the General Motors Corporation used EDI, each production of a car can save costs $250, according to the annual generating 5000000 calculations, can generate $1250000000 in economic benefits.
EDI is widely used in the field of manufacturing and sales, in addition to the use of manufacturing and sales, in the use of financial, insurance and commodity inspection is also feasible.
Can achieve the rapid and reliable payment of foreign trade and economic cooperation, reduce the time required to transfer between banks, increase the proportion of available funds, accelerate the flow of funds, simplify procedures, reduce operating costs.
EDI for foreign trade, customs clearance and customs. EDI for foreign trade, can enhance the user's ability to compete. EDI for customs clearance and customs clearance, can speed up customs clearance, improve foreign service capabilities, reduce the pressure of customs operations, to prevent the human abuse, to achieve the customs clearance of goods and international trade.
EDI for tax. The tax department can use EDI to develop the electronic filing system, realize the automation of the tax payment, that is convenient and fast, and save manpower and material resources.
EDI for manufacturing, transportation and warehousing. EDI can fully understand and meet the needs of customers, to develop a supply plan, to reduce inventory, accelerate the flow of funds. The transport industry uses EDI to realize the electronic data transmission of the freight transport documents, make full use of transport equipment, position, to provide customers with high levels and fast service. On the storage industry, can accelerate the extraction and turnover of goods, reduce the contradiction between the storage space, so as to improve the utilization rate.
